FAQs
5
Where is the conference?
1
6
7
8
AEpiA 2026 will be held at the National Wine Centre of Australia, located on the edge of Adelaide’s beautiful Botanic Gardens.
National Wine Centre of Australia
Corner of Hackney Road and Botanic Road
Adelaide, South Australia 5000
Plenary sessions will be held in Hickinbotham Hall, the Centre’s premier event space, featuring soaring architecture, natural light and state-of-the-art audiovisual facilities.
The venue is conveniently located at the eastern end of Adelaide’s city centre, within easy reach of accommodation, restaurants and public transport.
What time is registration open?
2
Registration will open at 11.00 am in the foyer of the National Wine Centre of Australia, with the first session commencing at 12.40 pm.
Delegates are welcome to collect their name badges and put up their posters from 11.00 am. Morning tea and tea and coffee will be provided on arrival.
Please note that lunch is not included on the first day, so we encourage delegates to plan ahead. A café is located at the National Wine Centre for those wishing to purchase lunch before the conference begins.
Is there a printed program?
3
All conference programmes will be available electronically. Please use the links provided on the conference website to access the programme and other meeting information.
Complimentary Wi-Fi is available at the National Wine Centre of Australia for delegates to access during the conference.
Where will the catering be located?
4
As a rule all lunches and tea breaks will be in the exhibition area with the Industry Displays.
All venues have been advised of any special diet preferences you have indicated on your registration form. Please identify yourself to the catering to locate the special dietary station.
Posters will be located in Hickinbotham Hall and will remain on display for the duration of the meeting.
Posters may be put up from the opening of registration on Monday 14 September at 11.00 am and must be removed by the end of lunch on Wednesday 16 September.
Dedicated Poster Sessions
You or one of your fellow authors will be required to be present at your poster during the dedicated poster sessions:
Monday 14 September: 5.00–7.00 pm
Tuesday 15 September: 12.20–1.45 pm
Poster Size and Display
Posters must fit a display space of no more than 1 metre wide × 1.2 metres high, including the heading. A0 portrait format is suitable.
Velcro tabs will be provided to attach posters to the boards. Pins must not be used.
Hints and Tips
Poster presentations should be well thought out and visually appealing, with a balance of text, graphics and neutral space.
Arrange the content so that the reader’s eye moves naturally through the poster, down columns and along rows.
Ensure the poster title matches the title of the submitted abstract and the conference programme.
Include the name of each author and their affiliation (institution or organisation).
Avoid using ALL-CAPITAL text, as it can be difficult to read.
Keep text brief and concise, particularly when describing methods.
Use clear headings, legible fonts and high-quality graphics to make the poster easy to follow.
The Speaker Support Desk will be located at the rear of Hickinbotham Hall.
All speakers must report to the Speaker Support Desk, where technicians will be available to assist with loading and checking presentations. We encourage speakers to upload their presentations in advance using the link below.
For speakers presenting in the morning, we recommend loading your presentation the afternoon prior. If this is not possible, please check in before sessions commence on the day of your presentation.
Speakers presenting in the afternoon must check in during the lunch break, or earlier if possible, on the day of their presentation. Early check-in helps ensure that presentations run smoothly and minimises technical delays.
Upload Your Presentation in Advance
Please upload your PPTX file using the following link:
Presentation Guidelines
File name: YOURNAME_SessionName_PresentationTitle
Videos: Ensure all videos are embedded in MP4 format.
File size: Files should not exceed 250 MB. If your file is larger, please consider compressing the resolution of embedded media.
Presentation format: Please use PowerPoint in 16:9 widescreen format.
Poster Information
Presenter Information
Social Events
Other Information
Welcome Reception
Date: Monday 14 September 2026
Time: 5.00–7.00 pm
Venue: Hickinbotham Hall, National Wine Centre of Australia
Cost: Included with all full registration fees. Additional guest tickets are $90 per person.
The Welcome Reception is the perfect opportunity to catch up with old and new friends and colleagues, connect with our valued industry partners, and enjoy drinks and canapés in a relaxed setting.
The reception will be held alongside the dedicated poster session, providing an opportunity to explore the latest research, meet the presenters and discuss their work while enjoying the evening’s festivities.
Gala Dinner
The Gala Dinner is now fully booked.
Date: Tuesday 15 September 2026
Time: 6.00–9.30 pm (Coaches depart at 5.30 pm from the Wine Centre)
Venue: Howard’s Vineyard, Adelaide Hills
Our Gala Dinner will be held in the beautiful Adelaide Hills at Howard’s Vineyard, a second-generation family-owned business renowned for its premium grape growing and wines.
The evening will provide a wonderful opportunity to connect with fellow delegates in a relaxed setting while enjoying the beautiful surroundings of the Adelaide Hills.
Transport
Coaches will transport attendees to and from the venue, departing from the National Wine Centre at approximately 5.30 pm and returning at approximately 10.00–10.30 pm.
Transfer time: Approximately 30–40 minutes each way.
Tickets
The Gala Dinner is an additional cost for all registration categories. All tickets include dinner, drinks and return coach transport.
Member and Non-Member: $150 per person
Student: $110 per person
Additional guest tickets: $150 per person
Please note that the Gala Dinner is fully booked and no further tickets are currently available.
Please note that photographs and video footage may be taken throughout the event for promotional, marketing and archival purposes, including use in future publications, websites, social media, newsletters and other conference materials. By attending the event, delegates acknowledge and agree that their image may be used by the organisers for these purposes.
If you do not wish to be photographed or filmed, please advise the Registration Desk on arrival.
AEpiA 2026 reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.